Evaluating project processes is a core element of ensuring a project is successful. As a sports manager, in addition to others in the sports management team, will be intimately involved in a number of projects that are related to the sporting facility, we thought that we’d give you a broad overview of the evaluation process.
There are a number of key factors in evaluating project processes effectively. These are:
- Why evaluate project processes?
- What processes should be monitored/evaluated?
- Who should be involved?
- Timing of reports and reviews
- The need for a reporting plan
- Preparing status (progress) reports
- Form and format of the final report
Why sports managers need to evaluate project processes
Carrying out a project is usually a complex task involving a number of people. These individuals function as a project team. The success of the project hinges – to a large extent – on how well the team operates and is managed. This means that a focus on this aspect of the project is important.
Evaluating project processes involves the following:
Monitoring the processes during the formative stage of the project (in other words, during planning, design and development) can assist with diagnosing problems and allowing for suitable corrective action to be taken.
Critically reflecting on processes upon completion of the project (from output to implementation stage) can inform the management of future projects.
These evaluation activities that a competent sports manager takes in their stride and so are not additional tasks that they need to consider.
What processes should be monitored or evaluated?
There are a number of processes, in any project, which need to be evaluated. These are the following:
- The planning process
- The development process
- Communication or teamwork processes
- Monitoring and control processes
The planning process involves activities such as:
- Scoping of the project
- General work breakdown and task analysis
- Time estimation or effort
- Scheduling or setting of milestones
- Project team selection and placement
- Costing and resourcing
- Risk analysis and assessment
- Specification of responsibilities of the various project stakeholders
- Assumptions made.
The development process includes tasks such as:
- Meeting of milestones or slippage
- Budget or cost control
- Task management
- Resource allocation
- Personnel selection
- Quality assurance processes
- Training of, and support for, team members
Communication or teamwork processes include:
- Effectiveness of meetings as well as other communication challenges used
- Functioning and commitment of the team
Monitoring and control processes include:
- Monitoring and reporting processes
- Decision-making processes
- Management and authority structures
- Risk management
Project management is an essential part of sports management that every person who is aspiring to be part of this industry needs to know.
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